Health & Safety

St. Francis believes that the Health and Safety of children is of paramount importance.  We make our setting a healthy place for children, parents, staff and volunteers.

We adhere to the following legislation:

  • Health and Safety at Work Act (1974)
  • Management of Health and Safety at Work Regulations 1992
  • Electricity at Work Regulations 1989
  • Manual Handling Operations Regulations 1992 (as amended)

The member of staff responsible for health and safety in St.Francis is Lynne Barker.

  • She is competent to carry out these responsibilities, has undertaken health and safety training and regularly updates her knowledge and understanding.
  • We display the necessary health and safety poster in the entrance hall.
  • As necessary, health and safety training is included in the annual training plans of staff, and health and safety is discussed regularly at staff meetings.
  • We have Public Liability insurance and Employers’ Liability insurance.  The certificate for Public Liability insurance is displayed in the entrance hall.



  • Safety checks on the premises, both indoors and outdoors will be carried out before every session and a record of this kept, this includes checks on equipment and resources.
  • Outdoor play spaces will be securely fenced and supervised.
  • Equipment available to the children will be developmentally appropriate, ensuring that materials and equipment suitable for older children do not pose a risk to younger/less mature children.
  • All dangerous materials, including medicines and cleaning materials will be stored in a locked cupboard out of the reach of children.
  • Electrical points, wires and leads will be adequately guarded.
  • All electrical equipment conforms to safety requirements and is regularly checked.
  • Our boiler cupboard is not accessible to the children.
  • The temperature of the hot water is controlled to prevent scalding.
  • Lighting and ventilation is adequate in all areas.
  • Low level windows are made from materials that prevent accidental breakage or are made safe.
  • Windows above the ground floor are secured so that children cannot climb through them.
  • Precautions are taken to prevent children’s fingers from being trapped in doors.
  • All floor surfaces are checked daily to ensure they are clean and no uneven, wet or damaged.
  • Fire Doors will never be obstructed.
  • Fire exits are clearly marked and we carry out fire safety drills and checks every 6 months, a record of which will be kept.
  • Fire extinguishers will be checked annually and all staff will be trained in the use of them.



  • All children will be supervised by staff at all times and will always be within sight of staff.
  • Children will leave the group only with authorised adults.
  • Children will not have unsupervised access to kitchens, cookers or any cupboards storing hazardous material.
  • Children playing with or near water will be continuously supervised.
  • There will be safe surfaces beneath and around all climbing equipment (mats) and will be supervised at all times.
  • All outdoor activities are supervised at all times.
  • All cooking activities involving heat will be continuously supervised.  Children will not be allowed in the kitchen alone.
  • Systems will be in place to ensure that children are not at risk from swinging doors, held open by hooks.
  • Procedures and systems are in place to ensure children are safe and secure.
  • All exits have high level secure locks, ensuring that children cannot leave the premises unattended.
  • Full adult supervision is in place at all times when the children are on the premises, including the use of our outside play areas.
  • Two members of staff will always be at the entrance door for the entry and exit of the children.
  • Staff will check the number of children at regular intervals during the session.  In particular when children move from different areas of the building, especially when returning from our outside play area.
  • All staff and parents will be made aware of systems in operation for children’s arrivals and departures.
  • A register of both adults and children will be completed as people arrive and leave and will be used for emergency procedures.



As part of the groups commitment to ensure the health and safety of all at St.Francis, we acknowledge the importance of involving the children in setting and following rules, boundaries  and guidelines, therefore enhancing their awareness of health and safety matters. Children are encouraged to be aware of their own and their peers safety and are given the reasons for following these rules, such as, how accidents happen and the consequences if they continue.

We also have visits from outside professionals, these include, the police, fire service and road safety.


Risk Assessment

Lynne Barker is responsible for carrying out and recording daily, weekly and annual risk assessment.  Our risk assessment covers adults and children and includes:

  • Checking for and noting hazards and risks indoors and outdoors, including equipment and resources.
  • Assessing the level of risk and who might be affected.
  • Deciding which areas need attention.
  • Developing an action plan to specify the actions required.


Roles & Responsibilities

Lynne Barker is the health and safety manager and has overall responsibility for all matters relating to health and safety. Staff, parent’s, volunteers and committee members have a shared responsibility to comply to the groups health and safety policies and ensure the safety of all users of the provision.


Recording & Reporting Accidents and Incidents

We follow the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents.  Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this. All staff are responsible for reporting and recording accidents.


Our Accident Record

  • Is kept safely and accessible.
  • Is accessible to all staff and volunteers, who know how to complete it
  • Is reviewed at least half termly to identify any potential or actual hazards
  • Is confidential

Ofsted is notified of any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult.

When there is any injury requiring general practitioner or hospital treatment to a child, parent, staff member, volunteer or visitor or where there is death of a child or adult on the premises, we make a report to the Health and Safety Executive.

A correctly stocked First Aid box is available and easily accessible at all times.  All staff are first aid trained and are aware of all practices and procedures when dealing with accidents.


 Our Incident Record

We have ready access to telephone numbers for emergency services, including local police.

Where we are responsible for the premises we have all relevant emergency service contacts. We keep an incident book for recording incidents including those that are reportable to the Health and Safety Executive.

We record the following incidents:

  • A break in, burglary, theft of personal or the settings property
  • An intruder gaining unauthorised access to the premises
  • Fire, flood, gas leak or electrical failure
  • An attack on a member of staff or parent on the premises or nearby
  • Any racist incident involving staff or family on the pre-schools premises
  • Death of a child

In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it – or was it reported to the police, and if so a crime number.

Any follow up, or insurance claim made, should also be recorded.

In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire safety Policy will be followed. The incident is recorded when the threat is averted. In the unlikely event of a child dying on the premises, the emergency services are called, and the advice of these services are followed.

The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own personal file.